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Types of Employment Policies and Procedures

Types of Employment Policies and Procedures

Employment policies and Procedures are necessary for the business owner to protect themselves, establish company rules and procedures and to ensure that the employee fully understands their rights, obligations and the necessary steps as regards any incident or situation. After reading and signifying these Legal Agreements the employee is then bound to abide by the Employment Policies and rules of the employer.

Many Employment Policies are standardized such as the HIV policy of a company and procedures in case of sexual harassment. However that does not mean they do not have to be available to the employee. They are usually distributed in the form of an employee handbook and sometimes signed by the employee. Employment Policies should abide by established rules and not violate the employee’s rights however; they are Legal Agreements that also serve to protect the company.

Some Types of Employment Policies

Here are a few of the Employment Policies and Procedures available that can fall under Legal Agreements.

Company Communications Policy – Outlines of general policy regarding communications with staff, customers or press
Company Vehicles Policy – Allowable use of company vehicles, responsibility while using company vehicles and other procedures
Computer Usage Policy – Outlines general use of computers, use of email, allowable uses, and procedures for security as well as violations
Corruption, Gifts and Kickbacks Policy – Defines company policy on gifts, corruption, and conflict of interest
Disciplinary & Grievances Policy – defines incapacity as regards poor work performance or ill health, and outlines disciplinary and grievance procedures
Employment Equity Policy – Outlines company policies and affirmative action initiatives as well as fair hire and recruitment issues.
General Policies and Procedures – Cover all aspects of employment from job duties to meal breaks to company policies on sick leave and maternity leave and more.
General Policies and Procedures – nursery school / crèche – Specific procedures applicable to employment in nursery school / crèche settings outlining leave, remuneration, place of work and every other aspect of employment
HIV policy – Outlines company policies regarding HIV privacy issues as well as prevention measures as health and safety in this regard.
Performance Management Policy and Procedure – Provides Job performance templates, outline of company policies regarding reviews
Recruitment Policy – Company procedures as regards filling vacant positions, recruitment and hiring.
Remuneration Policy – Deals with employee salaries or remuneration
Sexual Harassment Policy – Defines sexual harassment, company policy and procedures as regards sexual harassment in the workplace
Smoking Policy – Outlines company policy on smoking in the workplace defining allowable areas if applicable as well as designated breaks if applicable.
Study Policy – Outlines company reimbursement if applicable for study of employees as well as travel or leave arrangements.
Telephone Policy – Defines allowable workplace use of cell phones and company telephones as well as outlines conduct during company telephone calls.
Travel Policy - Deals with business travel of employees, allowable expenses and travel subsistence reimbursement
Turnkey Policy – Provides policies for employees who may be working on client’s site including work hours reimbursement and conduct.

These are general policies and procedures and in many cases can serve as Legal Agreements protecting the employer.

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Please note that this information is supplied for general information and does not constitute legal advice. It is advisable for you to contact a legal practitioner for guidance in respect of your unique requirements.